Jobs

Salary 45K plus Benefits

Job Summary:

The be well Health and Wellness Initiative of The Foundation for Sustainable Urban Communities is seeking an Administrative Assistant who will deliver extensive administrative support. He/She will prepare reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, managing calendars, and scheduling meetings. The Administrative Assistant will support the collection and sharing of data with internal and external partners and constituents and will create systems to maintain all be well project records. 

Specific Responsibilities and Qualifications are listed below but not limited to:

Responsibilities

• Provide administrative support to the Executive Director of the be well health and wellness Initiative
• Maintain detailed program files for all be well programs
• Develop and maintain be well partner and volunteer database
• Coordinate and provide support for meetings
• Prepare and distribute be well dashboard providing a snapshot of be well programs and activities
• Establish and implement a process to collect and submit timesheets, expense reports, status reports etc.
• Provide support to the be well Community Collaborative advisory board 
• Prepare reports, memos, letters, etc. using word processing, spreadsheet, database, or presentation software
• Maintains office supplies/swag inventory by checking stock to determine inventory level; anticipating needed supplies/swag; evaluating new office products; placing and expediting orders for supplies; verifying receipt 
• Support project activities and events
• Coordinate travel arrangements
• Other Duties as assigned

Qualifications:

• High school diploma required
• Associates degree preferred
• Proficiency in Microsoft Office products including word processing, database creation and maintenance
• Ability to balance competing demands
• 3-5 years’ experience (two years of professional experience working in a non-profit sector
• Understanding of community and health and racial equity
• Strong interpersonal communications skills, written and oral
• Organized, detail-oriented, self-motivated, independent worker that can manage time efficiently.
• Experience working with government funded grant programs preferred
• Professional courtesy in all interactions (i.e., punctual, tactful, positive and upbeat, etc.)
• Independent worker that can manage time efficiently
• Must be available to work nights and weekends as necessary
• Flexible and a loyal team player

Submit resume and cover letter to Djuana Harvell at [email protected]